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Calendar & scheduling

Every space, every booking, no nasty surprises

See everything across every venue and space, colour-coded and filterable, with conflicts flagged before they become problems. It is the schedule your shared calendar always wished it could be.

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Included in
Free Starter Professional Business Enterprise
Core feature, free on every plan · advanced options on higher tiers
app.sonicems.com
The programming calendar showing colour-coded events across multiple spaces
The difference

From scattered and stressful to joined-up and calm

Without a system like this

  • Double-bookings you only spot on the day
  • A separate calendar per room that no one keeps in sync
  • No way to weigh up two options before you commit

With Sonic EMS

  • One calendar spanning every venue and space
  • Clashes flagged the moment they would happen
  • Scenarios to compare options side by side before confirming
What you get

Built to do the job properly

Clash detection

Overlapping bookings in the same space are surfaced instantly so nothing slips through.

Space filtering

Focus the view on the venues, spaces or departments you care about right now.

Scenarios

Pencil in and compare alternative plans, then commit the one that works.

Month & week views

Zoom from a whole month down to a busy load-in day without losing context.

Calendar & Scheduling

Month, week or day - your choice

Zoom from a whole month down to a single busy load-in day, colour-coded and filterable, with everything that is booked shown in context. Read the big picture or drill into the detail without losing your place.

  • Month, week, day and list views
  • Colour-coded by space
  • Filter by status, tags and requirements
app.sonicems.com
The events calendar month view

The whole month at a glance, or a single day in detail.

Calendar & Scheduling

Every venue and space, colour-coded

Set up as many venues and spaces as you run, each with its own colour, capacity and notes. Those colours flow through every calendar so a glance tells you exactly what is on where - and clashes jump out.

  • Unlimited venues and spaces
  • A colour per space, used everywhere
  • Capacities and per-space notes
app.sonicems.com
Venue and space management with colour coding

Colour-code every space - clashes are obvious.

Calendar & Scheduling

Everything that affects the schedule, in one view

UK bank holidays for England & Wales, Scotland or Northern Ireland appear on the calendar automatically, alongside your own date notes for closures and key dates. Overlay staff leave and rota shifts to see who is around before you commit, and drag, resize or right-click a booking to change it in place.

  • Bank holidays and date notes on the calendar
  • Staff leave and rota shifts as overlays
  • Drag, resize and right-click editing
Calendar & Scheduling

Your schedule in Outlook, Google or Apple Calendar

Every member of your team gets a private calendar subscription link, so the events they work on appear in the calendar app they already use - and stay up to date as plans change.

  • Personal, private iCal subscription link
  • Works with Outlook, Google and Apple Calendar
  • Updates itself as bookings change
Works well with

Explore related features

Events

Dates, spaces, contacts, status, notes and files - all living on the event itself.

Staff & Rota

Assign staff to events and shifts, spot rota clashes, and let the system tell everyone automatically.

Event Health

Attach live task checklists to any event, track a health score, and surface everyone’s overdue tasks.

A calendar that actually knows

Bring every space into one clash-proof view. Start free today.

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